Email templates / Out-of-office reply
A good out-of-office message answers three questions: when are you back, who can help now, and what should the sender expect. Keep it to a few lines.
Replace the [brackets] with your details. Change the tone to fit your relationship with the reader.
Hi, thank you for your email. I am away until [date] with limited access to email. For anything urgent, please contact [colleague] at [email]. Otherwise I will reply when I am back.
Hello, I am out of the office from [date] to [date] and will reply after I return. For urgent matters, please write to [team email] and someone will help you. Thank you for your patience.
Hello, I am on leave until [date] and will not be checking email. [Colleague] is covering my work and can be reached at [email]. I will not be able to reply to messages until I return.
Typing a quick draft and fixing the tone is faster than starting from a template. This is a real rewrite from NudgeWrite, using the Professional tone:
im away till monday, back then, urgent stuff call my colleague
I will be away until Monday. For urgent matters, please contact my colleague.
Select your draft in Gmail, Outlook, Zendesk or any text box, press Cmd+E (Ctrl+E on Windows), pick a tone and click Replace. 50 free rewrites, no card.
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